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Free Event Planner Invoice Template

Invoice template for event planners, wedding coordinators, and party organizers.

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Sample Event Planner Invoice Items

Event planning fee$2,500
Day-of coordination$1,200
Vendor management$500

Event Planner Invoicing Tips

  • Separate planning fees from vendor costs
  • Include timeline of services
  • Specify number of planning meetings
  • Document all vendor payments handled

Frequently Asked Questions

Flat fee or percentage?

Both are common. Flat fee is more transparent; percentage (10-20% of budget) scales with event size.

When should I collect payment?

50% deposit to book, 25% at midpoint, 25% before event day.

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